2018 4x4 and vintage Spares Days & shows event conditions
It is a condition of entry that Sellers, Traders & Exhibitor Displays taking part at the Events mentioned above will adhere to these Event rules and conditions.
Each sellers/traders booking admits one vehicle and two adults, anysize vehicle from a small car to an articulated vehicle including all types of trailers, use as much space outdoors as you sensibly require.
Additional adults arriving with sellers subject to the normal event admission, payable on arrival.
Trading and set up times. Event public opening times are 9.00am (Newbury 10.00am) , All Traders must be cleared by 6pm on last event day.
Build up times Traders gate open from 7.00am traders/sellers please arrive before 9.00am, ( Newbury latest arrival 9.30am) Sorry No Late Arrivals!
Description of goods. The application form for space must contain an accurate description of goods to be exhibited or sold. Food stuffs or drink may not be sold.
ABSOLUTELY NO CAR BOOT TYPE GOODS ALLOWED.
Under no circumstances will auctioning, pitching, raffles, tombola or pick-a-ticket stands be allowed at this event without the written permission from the Event Organisers, catapults, offensive weapons and firearms of any type, including air powered guns and ‘BB’ guns are strictly forbidden at this event.
The use of radio microphones is not allowed.
Security. Although both day and night security will be supplied by the Event Organisers, trade stand holders are responsible for the safe keeping of all goods or items on their stands. The Event Organisers will not be responsible in any way for the loss or damage to Traders/ Exhibitors property or goods whilst it is on the Showground.
Insurance. Traders/ Exhibitors are required to take out the necessary insurance against all risks including third party claims. Attendance with a Trade Stand shall be deemed as confirmation by the seller/trader that the necessary insurance cover has been obtained. For specialist advice and robust protection – contact Stewart Miller & Peter James Insurance on 0121 422 2282 - they can provide tailored cover, designed to match the specific liability requirements of your trade stand, club or business.
Risk Assessment, All traders/sellers are required to undertake a meaningful common sense risk assessment outlining your activities and methods employed to control any hazards and risks.
The distribution of leaflets, posters or other billing materials outside the confines of the stand is forbidden on the Showground except by permission from the Event Organisers.
The Event Organisers reserve the right to refuse admission or change the site plan at their discretion. The Event Organisers also reserve the right to refuse an application for trade space.
Where an exhibitor provides their own electrical supply, generators should be fit for purpose, They should have suitable earthing arrangement by either spike or earthing plate. The organisers reserve the right to prevent use of an electrical system or electrical item which is not installed in accordance with current regulations. Generators must be switched off between 11pm and 7am.
Camping on your outdoor plot is available by prior arrangement. Camp fires are strictly forbidden.
Well behaved dogs on leads are welcome.
Cancellation. Any trade stand cancellation should be made in writing. Cancellation received within 2 weeks of the event date will be non refundable.
Health & Safety. It is a requirement that every trader should provide a meaningful common sense risk assessment outlining their activities and methods employed to control any hazards and risks. It is also a requirement, where required, that Construction, Design, Management Regulations (CDM) are adhered to. The Organisers take their responsibility regarding Health & Safety seriously. Any trade stand not complying with regulations may be removed from site.
At all times from entering upon the showground you will ensure that your exhibition, equipment,stand, vehicles and all or any other property is in a condition that is safe for all persons who may reasonably and forseably come into contact with or be affected by it, that you, your servants and agents conform to all statutory and local regulations. All goods or services sold should conform to current trading standards legislation.
No unlicensed or underage drivers. 5mph speed limit. No vehicle movements during opening times. No riding of Quads and motorcycles.
If your goods are oily/dirty please place a sheet on the floor to avoid contamination. Please take your rubbish home!
Mark Woodward Classic Events Ltd, Company Registration number 06231606 ( England & Wales), Registered office 353-355 Station Rd, Bamber Bridge, Preston, PR5 6EE,Please send all correspondance to our Wigton Address below only, Thank you.
MARK WOODWARD, PO BOX 211, WIGTON, CA7 7AH Tel 016974 51882